Al-Azhar College of Arts & Science

Attendance Policy


The Attendance Policy lays down the principles of marking attendance. There shall be no relaxation to the rules laid down below.

Last updated: 01 May, 2018

Policy Owner: Principal, Al-Azhar College of Arts & Science


  • Classes are conducted every day from 09.30 am to 3.50 pm .
  • Attendance will be taken by the Class Mentors/teachers at the commencement of each period.
  • A student who is not present in the lecture hall when the attendance is taken will lose the attendance for the session.
  • Absence from class for a period will be considered absent for the forenoon or the afternoon as the case may be.
  • Students shall be regular in attendance and they are expected to be punctual.
  • No student will be admitted into the lecture halls if he/she is late by more than ten minutes.
  • Late comers will be admitted into the lecture halls/Classrooms only after getting the written permission from the HoD/Dean/Principal.
  • A minimum of 75% attendance is required to appear for the University Examination.
  • The Semester certificate of attendance and progress required for admission to the university examination will not be granted unless:
    1. The student has 75% of the attendance prescribed by the college.
    2. The student has completed the course of instruction to the satisfaction of the authorities of the college and
    3. His /her progresses in studies and conduct in the college and outside have been satisfactory.
  • Students whose attendance falls below this minimum shall have to apply for condonation of leave (exemption to register for Semester Examination) through the Principal to the University. The chalan/online receipt for the amount prescribed by the University shall accompany the application for exemption
  • Discrepancies in the attendance entries, if any, should be reported by the student to the Tutor-in charge
  • Leave of absence will be permitted only for valid reason, that too with the prior approval of the Tutor-in charge and the Principal.
  • A student on medical leave must produce the Medical Certificate along with the leave application duly signed by the parent/guardian when he/she rejoins the class.
  • Irregular attendance, habitual late coming, disobedience, disrespect to the staff or the higher authorities and immoral behaviour will be viewed very seriously and dealt with accordingly.
  • A student who is not in the class when attendance is taken shall be marked absent. It will, however, be permissible for the teachers to mark present a student coming late after dealing with him as he/she thinks fit.
  • At the end of each term or beginning of the following term, a list will be put up on the general notice board showing the number of days of attendance lost so far by each student.
  • Students are strictly forbidden from bunking classes. If there is sufficient reason to forego any one class they must get prior permission from the respective lecturer, but for more than one class, they must get permission from the HoD/Dean/Principal.
  • Coming late to classes is a source of disturbance both to the teacher and the class, especially when it becomes frequent. Students are, therefore, requested to avoid coming late.
  • Those who have reasons for absenting from classes, have to apply for leave to the teacher before the class begins. A student requiring leave for a whole session or more must apply for it in writing to the Principal. Application for leave must be submitted in proper forms, failing which, leave will not be granted.
  • No student will be granted more than seven days of leave in a semester and more than seven days at a stretch inclusive of Saturdays and Sundays.
  • An application for leave, which does not fully conform to the prescribed format, will be rejected.
  • It is the duty of the student to enquire whether his/her application for leave has been sanctioned.
  • A student requiring leave for an hour for valid reasons may apply to the tutor- in charge before that class begins.
  • If leave is required for more than one hour, the student must apply for it in the prescribed format to the Principal.
  • The principal may demand the production of medical certificate when leave applied for is due to sickness. Students who are absent without leave for three or more consecutive days should submit an immediate written explanation of their absence to the principal.
  • A student absenting him / her without leave for 10 consecutive working days will be removed from the rolls.
  • He/she may be re-admitted at the discretion of the Principal.
  • A student will forfeit one day's leave for every four times he is marked late.
  • A disciplinary action will be initiated against those who repeatedly absent themselves without sufficient grounds.
  • A student who absents himself/herself from a test paper, seminar presentation or any other assignments shall not attend the class again until he/she writes the paper or presents the seminar and submits it to the teacher concerned. Failure to do this shall involve loss of attendance.
  • Qualifying certificates submitted by the students on admission will be returned to them only on completion of their respective university examination. SSLC books, mark lists etc. have to be claimed within a year after leaving the college. The college office will not be responsible for any damage or loss to the certificates left unclaimed by the student.