Al-Azhar College of Arts & Science

Teachers Conduct Policy


This policy aims to set guidelines for teachers; and to ensure the smooth functioning of the college. The College expects all staff to maintain a high standard of conduct.

Last updated: 01 May, 2018

Policy Owner: Principal, Al-Azhar College of Arts & Science

Prohibited Activities

The following are examples of unacceptable conduct:

  • Excessive absences or lateness.
  • Neglect of college property.
  • Excessive personal use of the telephone.
  • Use of abusive language.
  • Smoking during college hours.
  • Insubordination or refusing to follow instructions.
  • Intoxication (including the effects of illegal drugs) during working hours.
  • Deliberate injury to another person.
  • Political activities during working hours.
  • Other actions that in the Principal's judgment seriously threaten the well-being of the College or any employee, student, or guest of the College.

Duties & Responsibilities

  • Teaching of the allotted subjects
  • Preparation of schemes of work, lesson notes and questions for Revision Work
  • Setting adequate amount of class work and revision questions and checking of the same
  • Teachers shall give exhaustive short answer questions on a topic as and when it is finished and ask the students to write the answers and submit to the teacher concerned
  • Correct answers shall be dictated in the next class and the students will have to correct their answers in the class itself. The teacher shall sign the books as this process goes on.
  • Once a Module is finished the teacher shall give printed question paper for which the students will have to submit the answers on a specified date and the teachers will have to mark the books.
  • Proper running, control and management of the class
  • Maintenance of discipline in classrooms, labs or on premises of the college and on the playground when the need arises
  • Looking after the welfare of pupils, their general progress and recording their attendance, marks of tests and assignments/seminars
  • Attending in-service courses, training courses and seminars relating to their work whenever required
  • Setting tests and internal examinations as required, supervising such tests and internal examinations and marking the answer scripts, preparing reports on pupils etc.
  • Taking charge of laboratories.
  • Conducting extension classes or Remedial coaching or any other such activities directed by the Principal
  • Any other duties or activities relevant to their positions as college teachers.

Service Rules

Probation Period

The first 6 months of employment for new staff is probation period. If the performance is satisfactory, at the end of the probation period, the Principal will declare the probation period and regularise the staff concerned. If the performance is not satisfactory the probation period can be extended or the services of the staff concerned can be terminated.

Performance Appraisal

A written performance appraisal will be completed annually for all regular staff. Dean/HoDs/Principal will discuss the appraisal with the staff and he/she will be given the opportunity to add his/her comments. The purpose of the appraisal is to let the appraisee know your strengths, make suggestions for improvements, and to establish mutually agreed upon goals and objectives for the upcoming year.

Professional Development

The College is committed to assisting staff in their professional development and to improving their job performance. Training programs are coordinated by the Principals Office. Vice Principal is responsible for on-the-job training


Staff may be terminated by giving one month notice on grounds of non-performance and discipline charges. Staff can also be given instant dismissal on matters of grave discipline charges and moral grounds. Staff, who voluntarily resign will have to give at least two months' notice in writing of their intent to reign from service.


Teachers should be present at College not later than 09:20. Teachers should sign the attendance book on their arrival in the morning and before leaving in the afternoon. They will have to sign in and sign out at electronic counter as well.

The Staff are not be allowed to leave the College Campus during working hours except with the permission of the Principal/Vice principal.

Morning Prayer

Class Mentors/Teachers should attend the Morning Prayer in their respective classes.

Absence due to illness

A teacher who is absent on grounds of illness should notify the Principal/Dean/HoD on the first day of absence. A teacher who is absent on ground of illness for more than two consecutive days should produce a Medical Certificate to that effect on the third day of absence.

Casual leave

  • There will be 15 casual leave in a calendar year. As a general rule a teacher shall take one casual leave a month (except in special circumstances). Casual leave should be applied for and approved by the Principal.
  • In cases of emergency casual leave can be availed over phone and the teacher concerned shall submit the leave form the day he/she comes back college for duty.
  • Unauthorized leave will not be approved and will be treated as leave without salary.


  • Permission to leave College premises during working hours is granted by the Principal.
  • Whenever permission is granted, an entry should be made in the Movement Register provided in the Office.

Weekly notes

Teachers should submit their weekly notes to the Dean/HoD/Principal on their arrival at the school in the morning on the first working day of every week.

Discipline in classrooms

  • No teacher is allowed to smoke or do private reading (newspapers, etc) while he is in charge of a class.
  • No teacher is allowed to leave his class unattended (except in urgent needs).


Teachers should substitute their colleagues, in case of absences and engage the students by conducting class.

Extracurricular activities

Extracurricular activities form part of the duty. Teachers should therefore collaborate whenever their services are required for such activities.